The Finance and Administrative Committee of the Asutifi North District Assembly held its regular meeting on 18th April 2024. The committee, which plays a crucial role in the financial management, budgeting, and administrative oversight of the district assembly, convened to review financial reports, assess budget performance, and discuss administrative issues affecting the assembly’s operations.
The meeting was chaired by Hon. C.K Yeboah of the Finance and Administrative Committee and attended by the District Coordinating Director, and heads of various departments.
The key agenda items discussed during the meeting included:
An assessment of the District’s financial performance from January to March 2024, Analysis of budget execution against planned activities, highlighting any variances and the reasons behind them. Discussion on strategies to enhance internal revenue generation to support the assembly’s operations and development projects. Review of expenditure controls in place to manage costs and ensure financial prudence. Addressing administrative matters, including staffing, training needs, and other operational challenges.
The committee reviewed the revenue performance for the first quarter of 2024. It was noted that the assembly had achieved 65% of its projected revenue targets, which was attributed to improved collections from property rates, business licenses, and fees. However, delays in receiving funds from the central government were highlighted as a concern affecting cash flow.
The expenditure review showed that the assembly had utilized 70% of its budgeted funds for the quarter, with significant spending on ongoing infrastructure projects and administrative costs. The committee noted the need for tighter expenditure controls to prevent budget overruns in subsequent quarters.
The analysis of budget variances revealed that some projects were behind schedule due to delays in procurement processes and insufficient funds. The committee stressed the importance of adhering to the procurement timelines and improving cash flow management to ensure timely project execution.
The committee discussed various strategies to enhance internal revenue generation, including:
- Improving Property Rate Collections: Enhancing the assessment and collection of property rates by updating the property valuation register and conducting public sensitization campaigns.
- Expanding Revenue Base: Identifying new revenue streams such as tourism levies, market tolls, and user fees for district facilities.
- Strengthening Compliance: Introducing stricter compliance measures for business licensing and permits, and enforcing penalties for defaulters.
Departments were urged to adhere strictly to approved budget lines and avoid unauthorized expenditures. Proposals to reduce overhead costs included optimizing utility usage, reducing travel expenses, and streamlining administrative processes. The finance department was tasked with providing more frequent financial reports to enable timely decision-making and adjustments.
The committee recognized the need for continuous training of staff, particularly in financial management and procurement procedures, to enhance efficiency. Some departments reported staffing shortages, which were impacting service delivery. The committee resolved to review staffing levels and explore possibilities for recruitment or redeployment of staff to critical areas. There was a discussion on the need to upgrade the assembly’s ICT infrastructure to support better data management and improve administrative efficiency.
Persistent delays in the release of funds from the central government were cited as a major challenge, affecting the assembly’s ability to meet its financial obligations and implement projects on time. Despite efforts to boost revenue, compliance among ratepayers remained low, necessitating stronger enforcement measures. Bureaucratic delays in procurement processes were impacting project timelines, highlighting the need for streamlined procurement procedures.
The committee recommended intensifying efforts to enhance revenue mobilization, including revisiting existing fee schedules, expanding the tax base, and employing technology to track and collect revenues more effectively. The finance department was urged to improve the frequency and accuracy of financial reporting, with quarterly updates to the committee to facilitate better oversight and decision-making. To prevent financial leakages, it was recommended that the assembly implement stricter financial controls, including regular audits and adherence to financial regulations. Enhanced coordination among departments, particularly in project implementation and procurement, was emphasized to reduce delays and improve overall efficiency.
The Finance and Administrative Committee meeting on 18th April 2024 provided a comprehensive review of the financial and administrative performance of the Asutifi North District Assembly. The discussions highlighted the progress made in revenue generation and expenditure management, while also identifying areas for improvement in financial controls, project execution, and administrative efficiency. The committee’s resolutions and recommendations are expected to guide the assembly in achieving its financial and operational goals for the year.
Moving forward, the assembly will focus on implementing the agreed strategies, addressing the challenges identified, and continuing to enhance its financial management practices to ensure the sustainable development of the district.